Onsite Property Manager

Job Responsibilities:

Administrative

• Assist in the overall management and administration of the Property as needed.
• Keep records on contractors, vendors and maintenance employees.
• Communicate regularly with the Board of Directors, Maintenance Managers, Property Managers, Director, Managing Director, and accounting staff regarding property activities.
• Data entry, and task management in software systems, including record keeping on contractors, vendors and maintenance employees.
• Billing and invoicing administration assistance to Fisher Financial Services or as required by Board of Directors. 
• Provide details and guidance to the Board of Directors for all Property Operations. 
• Prepare and update weekly reports regarding Property activity to Board of Directors.
• Assist in the preparation and review of all Shareholder Tenant applications. 
• Prepare monthly meeting agendas and meeting minutes at all board meetings and shareholder meetings.
• Actively work to promote the firm wherever possible, including in solicitation of new clients.
• Ensure property website and all Property directories and tenant information is up to date at all times.

Operations

• Enforce professionalism standards for safety, quality and customer service.
• Respond to all requests promptly, and arrange for troubleshooting and repairs.
• Implement or recommend systems to improve maintenance services generally.
• Organize and manage as well as possible, property records, COI’s and Contracts. 
• Assist in large project management, recommending vendors, obtaining multiple prices, negotiating agreements, supervision of projects etc.
• Appropriately contract for all Property services and keep records of all ongoing and recurring maintenance operations (ex: snow removal, fire protection systems, elevator systems, utilities, extermination, etc)
• Accurately report all hours worked for all team members and regularly update customers and operational systems.
• Ensure all contracts and insurance are in line with Bylaw requirements or as requested by Board of Directors. 
• Assist accounting Firm and Board of Directors with the annual budget for the Association.

Client Support & Property Management

• Scheduling with Maintenance Technicians, Maintenance Managers, Property Managers and Shareholders. 
• Work with Maintenance Managers and Property Managers to assist with daily workload.
• Maintain detailed notes and directives at all meetings where appropriate.
• Provide Emergency On-Call Support and assistance to the Maintenance Department, as needed.
• Daily correspondence with Clients, Tenants, Property Managers, and other staff to ensure the highest levels of communication and customer service at all times. 
• Ability to maintain and review property accounting records and reports. 
• Attend all Board of Directors meetings and all Shareholder Meetings.

Qualifications

• Must have a minimum 3 years industry experience working in condominium and/or cooperations.  
• Must Be Highly Motivated and flexible with hours
• Property Management Certifications a plus, but not required. 
• Bachelor’s degree or higher.